Replace scattered spreadsheets and paper forms with one streamlined platform. Digital forms, document collection, e-signatures, and checklists all in one place.
No credit card required · Free for up to 8 employees
From the moment an offer is accepted to their first productive day, Onboardia handles every step.
Build dynamic forms with text fields, dropdowns, dates, and more. Collect exactly the information you need from each new hire.
Request documents from employees and distribute company documents automatically. Track completion in real time.
Employees can review and sign contracts directly in the browser. Signed PDFs are stored securely with full audit trail.
Internal checklists keep your HR team on track. Mark tasks complete and see overall progress at a glance.
Manage onboarding across multiple companies from a single master dashboard. Perfect for agencies and holding groups.
Create reusable onboarding templates with forms, documents, checklists, and contracts. Apply them to new hires in one click.
Send onboarding invitations automatically. New hires receive a unique link to complete their onboarding at their own pace.
Super admins, admins, and managers each see only what they need. Keep data secure with granular permissions.
Three simple steps to transform your onboarding process.
Build an onboarding template with the forms, documents, contracts, and checklists specific to each role. Set it up once and reuse it.
Add the employee, pick a template, and send the invite. They receive a secure link to their personal onboarding portal.
Watch progress in real time. Forms, documents, and signatures flow in automatically. Your HR checklist keeps the internal side organized.
Employees get a clean, guided portal that walks them through each step: filling out forms, uploading required documents, reviewing and signing contracts. No logins to create, no apps to install.
Your employee data deserves the highest level of protection.
All documents encrypted at rest with AES-256 on AWS S3.
All data in transit is protected with TLS encryption.
Granular permissions ensure users only see their own data.
Secure sessions with single-device enforcement.
Start free and scale as your team grows. No hidden fees.
Perfect for small teams getting started.
For growing teams that need more capacity.
For organizations with advanced needs.
Most teams are up and running in under 5 minutes. Create your account, build a template with your forms and documents, and you're ready to invite your first employee.
No. Employees receive a unique, secure link via email that takes them directly to their onboarding portal. No passwords, no sign-ups.
Absolutely. All documents are encrypted at rest (AES-256) and in transit (TLS). We use role-based access control, secure sessions, and host on AWS infrastructure in the EU.
Yes. With the Enterprise plan, you can manage onboarding across multiple companies from a single master dashboard. Ideal for agencies, franchises, or holding groups.
Onboardia supports PDF, Word, Excel, PowerPoint, plain text, CSV, and common image formats (JPEG, PNG, GIF, WebP, BMP, TIFF). Contracts must be uploaded as PDFs.
Yes. All plans are month-to-month with no long-term contracts. You can cancel or downgrade any time from your account settings.
Join HR teams who've replaced paperwork with a process their new hires actually enjoy.
Free plan available · No credit card required